How to Set Up a New Gmail Account
This next step may seem a bit complex, but please do not let it intimidate you. Just follow the instructions step by step and you’ll be done in no time.
In this step you will actually be completing 4 mini-steps:
- Creating a new Gmail account
- Creating an email account on your domain
- Forwarding your domain email to your Gmail account
- Masking your Gmail account
At the end of the process though you will be able to send and receive email through your domain while only accessing the user-friendly Gmail interface.
Creating a New Gmail Account
Gmail, in my humble opinion, is the #1 webmail provider. It’s fast, it’s clean, and it’s constantly being improved.
If you have a Gmail account already great! You can use your existing account, there’s no need to make a new one unless you really feel that you want to. You can move on to the next section.
However, for those of you who are new to Gmail, I will quickly walk you through the set up.
- Go to: http://www.gmail.com
- On the right side of the page click on Create an account
- Enter your First and Last Name
- Choose a Username - I often like to use my Domain Name for this, but in some cases that won’t be available. You can choose anything you want for this part.
- Choose a Password
- Choose a Security Question
- Enter a Recovery Email - This should be a different email address. If this is your absolute first email account consider creating a free account at Yahoo or Hotmail for this purpose.
- Enter your Birthday
- Type the Word Verification - This is used simply to ensure that this is a human making this account, not a bot or computer program.
- Click on I accept. Create my account.
Creating an Email Account on Your Domain
So you visited my site, 11 Step Website, and you have some questions.
Which of the following email addresses would you be most comfortable emailing?
Option #1: firstname.lastname@example.org
Option #2: email@example.com
Option #3: firstname.lastname@example.org
Option #4: email@example.com
I think that it’s safe to say that most of you would pick option #4. Why?
Well, for one, you know that the email address is directly connected to the site because it contains the site name in the address. And secondly, you can assume (and I will confirm) that since it has my name in it, it will be sent directly to me.
Option #2 comes in a very close second, but terms like “info” or “contact” leave it too wide open. You feel like you’re sending a question to a help desk and that could be anyone.
You really want that personal touch. People want to know exactly who they are communicating with and you want them to know that you care enough to share that with them.
So, let’s get on to creating that all important personalized email address.
- Log in to Host Gator.
- Under Mail, click on Email Accounts
- Enter your name in the first box
- Check to make sure your website is in the drop-down box
- Choose a password
- Click Create Account
That’s it. Your account has been created. You can do this as many times as you wish. There is no limit to how many email addresses you can create with Host Gator.
Forwarding Your Domain Email to Your Gmail Account
While this process may seem unnecessary, it is worth your while. This process will take you an extra 5 or 10 minutes now, but you will never have to touch it again.
- Log in to your Host Gator account
- Under Mail click on Forwarders
- Click on Add Forwarder in the middle of the page
- In the Address to Forward box, enter your name (or whatever you chose for your domain email)
- In the Forward to email address box, enter the Gmail address you just created
- Click the Add Forwarder button
Masking Your Gmail Account
This is the final tweak you need to make with regard to your email account. After this I promise it will be completely set up and you will never have to make any more adjustments.
This step will allow you to hide the fact that you’re forwarding your email to Gmail.
Now don’t get me wrong. There is absolutely nothing wrong with forwarding your mail. With this step you are simply adding to the comfort of your site visitors.
A quick explanation.
I have set up the email address firstname.lastname@example.org.
I do not want to use the webmail host that Host Gator provides. Therefore I need to forward the email that is sent to this address.
I created a Gmail account email@example.com.
If someone writes to me now, I will receive the message in my Gmail inbox. However, when I reply to the message, it will come from firstname.lastname@example.org. This can be confusing or even disconcerting to your visitors.
Thus taking advantage of Gmail’s amazing features, I can change the From address in my reply.
Now when visitors send a message to email@example.com, I receive the message at firstname.lastname@example.org. I reply to the message from email@example.com and the visitor receives my reply from firstname.lastname@example.org.
I hope you’re not too confused by all of that. In the long run though it is really worth the 10 minutes it takes to set it all up now.
So here’s how to mask it.
- Log in to your Gmail account
- Click on Settings in the upper right-hand corner of the screen
- Under Settings select Accounts and Import
- Click the Send mail from another address button
- Enter the email address from your Domain Name
- Click Next Step (twice)
- Click Send Verification
- Go to your Inbox and wait for the Confirmation email
- Assuming you set the Forwarder up properly in the last step, this email should be delivered to your Gmail Inbox. The verification is sent immediately and usually arrives within 2 minutes. If you don’t see anything after 10 minutes, I would double check your Forwarder (make sure you spelled everything correctly) and then try sending the Confirmation again.
- Enter the Confirmation Code and click Verify
- Go back into Settings > Accounts and Import and there should be a new option. Make sure that “Reply from the same address message was sent to” is selected.